Many people find themselves at a certain point in their life searching for a task management software to greatly help them refocus and keep their finger tips about what is important. Task management products organize, schedule and make sure that tasks get done on time. On short it can boost your productivity. By being better organized and much more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was difficult to find a few years ago when individuals were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, therefore the increasing obtain such tools generated a big base of good task and project management solutions. There are a great number of choices to help manage the tasks, which range from standalone applications to web-based services.

What exactly are users looking for?

Most of them are actually looking for a personal organizer application to place some order within their busy and messy life. “In the beginning, I somehow were able to keep everything in my head. Then, as I began to take on more projects, I realized that I needed a task management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called “TO ACCOMPLISH List” applications where users create a list of tasks that they set a start date, some deadlines and a priority – something very simple.

AI Productivity App Getting Things Done (GTD) methodology

A lot of the to-do-list applications these days adopt, to one degree or another, the GTD approach to task management according to the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they’re. The problem, though, with To Do lists and personal organizers is that are only good for your work. Task management or task tracking software is a lot more than only a to-do list. In a small business many of the tasks are collaborative and require multiple associates to fulfill several tasks in one project. In this case you need an application where assignments could be made, all tasks could possibly be tracked, and completed work could possibly be archived. That is a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time as well as create plans. This can be a further step to an upper level: project management or project planning software.

Why do we are in need of an activity management application?

Every day we spend most of the time on urgent but low priority tasks while the most significant ones get delayed until another day. Unfortunately, that “a later date” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This can be a major problem with task management applications: they require an excessive amount of effort on users part. You can easily spend too much time on organization, and not enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make using them easier than writng down things on a piece of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks

lets you establish goals and milestones also to manage deadlines

no need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables that could be controlled with minor difficulty

An activity management software can be an essential component for organizational and business operations and may make managing the project simpler.