Many people end up at a particular point within their life searching for a task management software to greatly help them refocus and keep their finger tips about what is important. Task management products organize, schedule and make sure that tasks get done on time. On short it can boost your productivity. When you are better organized and much more focused on what you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, so the increasing obtain such tools generated a big base of good task and project management solutions. There are a great number of choices to help manage the tasks, which range from standalone applications to web-based services.

What exactly are users looking for?

Most of them are in fact searching for a personal organizer application to put some order in their busy and messy life. “Initially, I somehow managed to keep everything in my own head. Then, when i began to take on more projects, I realized that I needed a task management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called “TO ACCOMPLISH List” applications where users develop a list of tasks that they set a start date, some deadlines and important – something very easy.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications these days adopt, to one degree or another, the GTD approach to task management in line with the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they’re. The issue, though, with To Do lists and personal organizers is which are only good for your work. Task management or task tracking software is a lot more than just a to-do list. In a business many of the tasks are collaborative and require multiple associates to fulfill several tasks in one project. In this instance you need a credit card applicatoin where assignments could be made, all tasks could possibly be tracked, and completed work could possibly be archived. This can be a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. This is usually a further step to an upper level: project management or project planning software.

Why do we are in need of an activity management application?

Every day we spend more often than not on urgent but low priority tasks as the most important ones get delayed until a later date. Unfortunately, that “a later date” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to find out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. That is a major problem with task management applications: they might need an excessive amount of effort on users part. You can easily spend too much time on organization, rather than enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a bit of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

permits you to establish goals and milestones also to manage deadlines

no need to remember all tasks and much more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables that could be controlled with minor difficulty

A task management software is an essential component for organizational and business operations and can make managing the project simpler.