Many people end up at a certain point in their life searching for a task management software to help them refocus and keep their finger tips on what is important. Task management products organize, schedule and ensure that tasks get done on time. On short it can boost your productivity. By being better organized and much more focused on what you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when individuals were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, so the increasing request for such tools generated a large base of good task and project management solutions. There are a great number of choices to help manage the tasks, ranging from standalone applications to web-based services.

What exactly are users looking for?

Most of them are in fact looking for a personal organizer application to put some order within their busy and messy life. “Initially, I somehow were able to keep everything in my own head. Then, when i began to take on more projects, I realized that I needed an activity management system to keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. Collaborative AI Writing take the form of the so called “TO ACCOMPLISH List” applications where users create a list of tasks that they set a start date, some deadlines and a priority – something very easy.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications these days adopt, to one degree or another, the GTD method of task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they’re. The issue, though, with To Do lists and personal organizers is which are only good for your work. Task management or task tracking software is a lot more than just a to-do list. In a business most of the tasks are collaborative and require multiple associates to satisfy several tasks in a single project. In this instance you need an application where assignments could be made, all tasks could possibly be tracked, and completed work could be archived. This is the true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. It is a further step to an upper level: project management or project planning software.

Why do we are in need of a task management application?

Each day we spend quite often on urgent but low priority tasks while the most significant ones get delayed until a later date. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed if you try to find out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This can be a significant problem with task management applications: they might need an excessive amount of effort on users part. It is easy to spend a lot of time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writng down things on a piece of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

allows you to establish goals and milestones and to manage deadlines

no need to remember all tasks and much more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables that may be controlled with minor difficulty

A task management software can be an essential component for organizational and business operations and can make managing the project simpler.